GDPR Compliance Rules Require Over 2 Million Fleet Drivers To Revalidate Driving Licence Data Consent

GDPR based changes announced by the DVLA, this month, mean that over 2 million drivers will be required to grant new driving licence data permission to their fleet operator. Only by complying with the new rules, which come into effect 25th August 2018, will fleet drivers be properly checked.

The new GDPR regulation will apply to all private and public sector organisations processing Personal Data and receiving driver information from the DVLA. Employers and fleet managers, who are legally obliged to check a drivers’ entitlement to drive, will be under enormous pressure to hit the August deadline. To ease the burden, ADLV member companies, who facilitate online licence data checking, are contacting their customers to advise on the new compliance requirements.

ADLV members and their customers must satisfy themselves that the new fair processing declaration complies with the new data protection legislation and is permitted by the driver. ADLV members will advise customers on the implication of the change and how they can ensure compliance with the new DVLA requirements.

Kevin Curtis, Technical Director of the ADLV commented, “This is a huge shift for the DVLA and indeed the driving licence checking industry as a whole. From a technical and compliance perspective, all employers and third parties who are responsible for licence checking will need to be able to demonstrate that the new fair processing declaration has been signed by the driver. This will need to be stored in a way that can be audited by the DVLA to ensure compliance with the new GDPR legislation. This is good news for ADLV members as we are all ISO27001 accredited – and this simply raises the bar for security and data processing within the industry. Any companies that were not data-secure will now have to adhere to these new standards which is good for data protection and the licence checking industry as a whole.”

 

 

Commenting on the changes, Malcolm Maycock Chair of the ADLV commented, “The security of data and compliance in accordance with legislation, whether it is Data Protection regulations or current work-related road safety legislation, is a core business function of ADLV members. Whilst this is a mammoth task in a short timeframe, our members are committed to ensure that all processing is correct and complies fully with the new GDPR legislation. The good news is that the new Data Processing Declarations will continue to remain valid for 3 years from the date permission is granted.”

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ARI Joins ADLV As Fleet Procurement Prioritises Online Checking and GDPR Excellence

Fleet Management innovator ARI is the latest organisation to join the Association For Driving Licence Verification. The move reflects the Association’s growing popularity with Fleet Procurement Managers, who now see the benefits of regular online licence checking. There is also an appreciation, by the trade, that the ADLV supports Health and Road Safety legislation, meets ISO 27001 requirements & advises members on how to prepare for GDPR. Combined, the perception of both existing members and new recruits is that the ADLV now offers fleets a proven hub for good practice, enhanced governance and compliance.

Commenting on their decision to join the ADLV, Matt Cranny, Operations Director of ARI says, “As a company that checks thousands of licences annually, we must align ourselves with partners that ensure consistency and corporate responsibility at a membership level. ADLV’s rigorous Code of Conduct, which underwrites the Association’s operations, shares our focus on the development of best practice, building efficiencies and introducing innovation. “Working with ADLV will support us in continuing to deliver the highest standard of service to our customers, and we are looking forward to working closely together and contributing to the excellent standards they aim to deliver.”

For his part Chris Thornton, ADLV Treasurer, welcomed Matt Cranny’s comments adding: “With its international provenance, ARI is respected for the quality of its services and an impressive track record in customer care. With the imminent arrival of GDPR and the broad range of other regulatory compliance issues, ARI sees the very real benefits of ADLV membership for their customers and we are delighted that they have joined as our latest member. Several other organisations are actively considering joining too as more and more procurement managers insist on the ADLV’s involvement when it comes to licence checking.”

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ADLV and DVLA To Work Closely To Implement Online GDPR changes for the Access to Drivers Data (ADD) Service

The Association For Driving Licence Verification (www.ADLV.co.uk ) is to work closely with the DVLA on the implementation of GDPR (General Data Protection Regulation) for the ADD service. By helping to explain the GDPR rules for its members’ fleet customers, the ADLV believes that discussions will help to define the industry standard.

The ADLV will support members with an advisory document for fleet managers, which will include such topics as:

  • The content of Privacy Notices on how the data will be used and how long information can be held.
  • Required Audit trails and what happens to the data afterwards.
  • The right to be forgotten.
  • Potential changes in the mandate and the associated terms and processes.
  • Required Training Issues.

Commenting on the new regulations, Terry Hiles ADLV Director and Commercial Director of Licence Check Ltd, noted, “GDPR is going to present a challenge to a worryingly large number of businesses which have hitherto assumed that sitting beside the driver to look at their licence details using the DVLA’s service for individuals is sufficient evidence of consent. As an association, speaking to businesses of all sizes in the UK, we find that our members encounter this on a daily basis. The reality is though that this service is for the individual driver’s use only.”

Commenting on the joint discussions with the DVLA, Kevin Curtis ADLV director and Managing Director of Driving Monitor added, “GDPR is the biggest data challenge on the horizon for fleet managers. However, the ADLV will be advising our members on how to prepare fully for the changes ahead. We are delighted to be working with the DVLA as a new contract is being prepared for ADD users.”

“ADLV aim to publish a membership advisory document early in 2018 and will be available to answer queries for members online.“

 

For her part, Donna Jones, Senior Commercial Data Sharing Manager at DVLA Commented, “we welcome the advice that is to be given to ADLV members. The DVLA has been undertaking a detailed review of all its contracts in relation to GDPR, including the ADD contract which we expect to rollout in March 2018, in readiness for the new legislation being implemented from 25 May 2018.”

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New ADLV Team Eyes Evolving Opportunities Including GDPR

Several new faces have joined the Association for Driving Licence Verification (www.ADLV.co.uk ) board. The changes, made in accordance with the Association’s founding charter, see Licence Check’s Terry Hiles elected as Deputy Chair to support the existing Chair, Malcolm Maycock of Licence Bureau. Chris Thornton of DriveTech joins as Treasurer and Mark Sugden of GBG takes over as Secretary and Head of Marketing. Kevin Curtis of Driving Monitor remains as Technical Director. The new team will set about building on the successes of the ADLV’s first 3 years and tackling future opportunities, including upcoming issues such as GDPR. Within this, the association will continue to raise fleet data access issues with the DVLA and seek to promote awareness of its widely acclaimed quality standards with sector procurement managers.

Commenting on the new line up, Terry Hiles the ADLV’s new Deputy Chair outlined both the challenges and opportunities facing the new team, noting: “The next few years will be extremely challenging and exciting for our members as the market is experiencing strong growth. On one hand, this is being driven by changes in legislation and sentencing guidelines, requiring improved driver risk assessment. On the other hand, there is the widespread inclusion of licence checking as an integral feature in new driver related software applications and recommended operating standards.  We also face the introduction of the most significant and far reaching changes in the law relating to the management and processing of personal data in the past twenty years: GDPR.  Guiding our members through these changes and looking at opportunities to expand our membership will dominate our agenda for the foreseeable future.”

 

Malcolm Maycock the ADLV’s Chair welcomed Terry’s comments adding: “The new volunteer committee will renew our impetus and provide an exciting new chapter for the ADLV. The successes of the original board cannot be underestimated as a great deal has happened since our inception. Projects completed to date include the initial ADLV setup at the DVLA’s behest, the delivery of eConsent, the inclusion of CPC data, the smooth on boarding of suppliers to ADD & the DVLA annual fee review.

 

Naturally, the new board is extremely ambitious and is now working on behalf of the membership across major issues such as: DVLA contracts, GDPR, online processing for DVANI and the extension of CPC data. In the long term, there will be a greater amount of real-time data available which will provide huge benefits for Road Safety and the good of all. The new board is extremely dynamic with 5 companies representing a group of intermediaries who undertake over 85% of the online checks at DVLA in that sector. That is why compliant fleets choose ADLV members.

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ADLV Goes Live With CPC & Tacho Data

Answering the demands of UK Fleet and Haulage managers, members of the ADLV (Association For Driving Licence Verification www.adlv.co.uk) are now adding Tacho and CPC data to their products. This new ‘live’ data allows ADLV member’s customers to further automate driver checking, streamlining the processes involved and supporting more frequent checks. The move reflects the output of positive and sustained discussions between the ADLV and the DVLA over the last 18 months.

The ADLV is keen to commend the professionalism and support received from the DVLA, who responded to ADLV survey figures showing that strong demand for CPC and Tacho data existed amongst major haulage organisations.  The ADLV has also confirmed that it is soon to commence talks with the DVLA regarding the addition of data for CPC holder ‘Driver Training Record’ information. This data would add additional automation for Fleet managers seeking to ensure that drivers are CPC compliant. The ADLV is confident that there will be strong demand for this data from fleet and haulage managers and intend to undertake further research with their customers to support the case to the DVLA for more data.

Commenting on the news Richard Payne-Gill ADLV deputy chair noted,

“With the CPC and Tacho data added into the mix, our members are receiving an unprecedented level of interest for this information. We are also receiving approaches from companies seeking to join the ADLV; so it’s clear that there is active demand from Fleet managers seeking effective solutions for their business.

“We are also keen to add more data sets, which help employers ‘know their drivers’ better. This reduces risk, boosts HR management and supports road safety. One of these is the CPC holder driver training record information, which given today’s announcement seems like a natural development. We thank the DVLA for their support to date and look forward to working closely with them on areas that support the excellent work of fleet managers across all sectors.”

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ADLV & Fleets Welcome DVA’s Review Of Online Driving Licence Data System For Northern Ireland

The Association For Driving Licence Verification (www.ADLV.co.uk) has welcomed moves by Northern Ireland’s DVA (Driver & Vehicle Agency) to conduct a review of its upcoming online licence verification service to ensure best-practice. The decision to initiate the review followed an approach by the ADLV which represents the licence checking needs of the UK fleet industry.

Currently, the processes adopted and developed by the DVA are designed to provide a licence verification service to third parties. As part of a recent Transformation Programme by the DVA, initial steps were taken to implement a new Driver Licensing IT system. This would roll out a range of service enhancements including, in later phases, the new online licence checking system. The proposed online system would in many ways be similar to the electronic version of DVLA data currently offers through ADLV members. However, until the new system goes live, the DVA will continue to rely upon its current paper-based mandate system.

Keen to add electronic NI data to their existing DVLA data files, the ADLV sought to ensure that accessing the upcoming online data file is fully streamlined and free from any unnecessary administrative hurdles. The Initial discussions between the DVA and ADLV have focused positively on how possible it might be to replicate the system used by the DVLA, albeit there is a recognition that this could vary given the differences in scale between the two operations.

Chris Thornton Sales Director of ADLV member, AA DriveTech welcomed the move saying, “We are very heartened that the DVA has been receptive to the checking industry’s concerns and are to review the upcoming system against best-practice criteria. We fully appreciate the challenges that the DVA’s current, manual service creates in terms of resourcing and scalability and are keen to support them with the implementation of a new electronic offering.

“By creating a service similar to the DVLA’s this would significantly reduce the DVA’s operational costs and more importantly improve both access and checking frequency for fleets. In addition, by supporting more frequent online checks, it will also make a valuable contribution to road safety.”

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ADLV 2017 Predictions Show Fleets Achieving More With Richer Bigger Data

The ADLV’s (Association For Driving Licence Verification’s) 2017 predictions show fleets using richer, bigger data more frequently. They will be using it to drive areas from compliance through to road safety.  Amongst the main predictions are:

 

Increased Regularity of Electronic Checking For Compliance

The best practice frequency for compliance in licence checking by fleets has recently increased to twice a year, on average.  Under the recently issued FORS Standard (Version 4.0) twice yearly checks are now the minimum requirement. However, many larger fleets are now carrying out quarterly checks. As Richard Brown MD of ADLV Member Licence Check Ltd. says, “Not that long ago, many organisations were limited to annual checks. However, as the technology is now there to carry out more frequent checks with ease, fleet managers are building this into their compliance plans on a quarterly basis.  This ensures that the data that fleets are now working with is almost constantly updated and therefore of a much higher quality.”

 

Licence Data Will Combine With Additional And Client Data Sets To Boost ‘Know Your Driver’ Data Quality

Early this year, CPC and Tacho data will become available alongside standard driving licence data. The ADLV is already working on a number of additional data sets to combine with driving licence and Tacho data. As Kevin Curtis Technical Director of the ADLV says, “Having driving licence data in a readily accessible format, the different types of data that can be combined are potentially endless. When combined with our clients’ own data too, one can see some quite targeted data analysis, be this regional or in respect of the particular competencies of drivers required. The value of this integrated data will grow exponentially.”

 

Greater Use Of Big Data Analytics To Drive Corporate Decision Making

There will be far more use of big data to drive fleet analytics in support of management decision making. ADLV data will play its part here. As ADLV Chair Malcolm Maycock says, “There is so much data, growing so rapidly, that we are now looking at ‘Data Lakes’ more than Data Warehouses. Often, we won’t know what’s in there unless we conduct professional business analytics to find out. Driving licence data is one of the essential elements here in terms of setting the parameters for risk profiling and management for all businesses that allow employees to drive on their behalf.   It’s also the obvious starting point to begin to profile the driver pool with a view to encouraging better driving styles and habits.  According to recent research by Direct Line, this could cut annual fuel bills by 40%, as well as reducing wear and tear on vehicles and driving down accident rates.   With the wider acceptance of black box or mobile-based telematics solutions and the spread of “connected” vehicles into the fleet and grey fleet parcs, we shall see a far greater emphasis on fleet business intelligence and driver data analysis. The information identified will drive fleet decision making as well as wider corporate and government policies on taxation, transport and the environment.  It will also create a far richer more innovative data environment for fleet managers.”

 

More Research of Road Safety. The ADLV Will Work With Road Safety Experts

Over the course of the 2017 ADLV management will be looking to work with a number of Road Safety Organisations to identify how ‘Knowing Your Driver Better’ can boost road safety. As ADLV Director & Secretary Dave Bartleman says, “There are collaborative opportunities here to see how the data we and others generate can feed in to the road safety dynamic. We expect to announce a new research project later in the year involving the ADLV, safety experts and leading fleet executives.”

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‘Listening’ DVLA Will Supply Tacho and CPC Data Through The ADLV

Following a recent survey of over 100 senior UK haulage fleet managers, conducted by the Association for Driving Licence Verification (ADLV) www.adlv.co.uk, the DVLA has now agreed to supply Tacho and CPC Data to the haulage industry. The data will be made available in the New Year, alongside driving licence data already available through the ADLV. The ADLV welcomes the news to make the data available and believes that it can be used to significantly reduce employer risk, ensure a better-trained workforce and improve road safety.

The survey had shown that 91% of management respondents wanted CPC & Tacho data to be available alongside existing online driving licence checks. 90% also felt that the availability of the data could make their own monitoring of driver entitlement easier and improve support for existing HR systems.

Richard Brown, Managing Director of Licence Check

Commenting on the news, Richard Brown Managing Director of Licence Check, an ADLV member noted, “As a call to action our survey is hard to ignore, as it reflects the views of 100 senior UK Haulage managers – many of whom come from fleets of over 100 vehicles. However, that said, the upcoming release of Tacho and CPC data by the DVLA now is a testament to the DVLA’s ability to listen to the industry and to respond. For that they should be greatly commended.

“Whether the data is now used to improve compliance, training, licence administration or more broadly to increase road safety, its impact will be extremely beneficial. We look forward to considering other data sets that will help fleet managers know their drivers better.”

The current list of ADLV members that fleet managers can contact should they require online driver entitlement checks is as follows: Admin Business Solutions, Descartes Systems UK Ltd., Drivercheck Ltd., Driving Monitor, Fleet Claims Administration Ltd., GB Group plc, Intelligent Data Systems (UK) Ltd., Interactive Driving Systems Ltd., Jaama Ltd., Licence Bureau Ltd., Licence Check Ltd., Pinewood.

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Fleets Grow Online Driver Entitlement Data Usage

Recent Freedom of Information figures seen by the ADLV (Association for Driving Licence Verification) www.adlv.co.uk, show a significant rise in the volume and frequency of online driving licence data checking by UK Fleets. The 2016 DVLA statistics show that there was a 30.4% increase in checks by online intermediaries compared to the same period last year. The ADLV expects this growth to continue throughout 2016 and well into 2017, with the total number of checks rising from the current level of 2.35 million to a projected 3 million by March 2017. The ADLV accredits the rise to more frequent online checking of data, coupled with a broader use of other related datasets to promote ‘know your driver’ risk reduction strategies.

As Richard Payne Gill Deputy Chair of the ADLV notes, “The growth in volume is highly encouraging as it reflects that electronic checking, through a fully managed service from a professional third party, has now become a ‘best practice’ with full reporting and audit trails included. It is also a sign that the frequency of checking has increased too as fleet managers seek to both boost compliance certainty and reduce the risk from misuse and fraud. We are seeing quarterly checks becoming the norm.

“There has also been a rise in the breadth of data now that is now being combined with licence information, and we are also confident that other datasets are likely to become available too including Tacho and CPC data for the UK Haulier sector. The integration of all this data will see a transformation on the overall professionalism of the sector with the ultimate benefits including major efficiency gains for Fleet operators and a marked boost for road safety.”

The current list of ADLV members that fleet managers can contact should they require online driver entitlement checks is as follows: Admin Business Solutions, Descartes Systems UK Ltd, Drivercheck Ltd, Driving Monitor, Fleet Claims Administration Ltd, GB Group plc, Intelligent Data Systems (UK) Ltd, Interactive Driving Systems Ltd, Jaama Ltd, Licence Bureau Ltd, Licence Check Ltd, Pinewood.

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ADLV Survey Shows That 91% Of Hauliers Want Online CPC and Tacho Data Checking

A survey of over 100 senior UK haulage fleet managers, conducted by the Association for Driving Licence Verification (www.ADLV.co.uk), has shown that 91% of respondents want CPC & Tacho data to be available alongside online driving licence checks. They also believe that its inclusion would eliminate the industry’s current but imprecise reliance on visual data checking. A further 90% felt that the availability of CPC and Tacho information would make their own monitoring of driver entitlement easier, by supporting existing HR systems and acting as a single point of reference.

The ADLV believes that the data, which is currently held by the DVSA and DVLA, could be easily made available alongside existing online driving licence data feeds. Should the data become available, the Association believes it would reduce employer risk, ensure a better-trained workforce and also improve road safety.

The survey also questioned whether not knowing the training status of drivers presented the respondents with a significant administrative challenge? In all, 75% of those surveyed felt that this was indeed a challenging issue and that automating training status data would help reduce the burden considerably. In all 80% of respondents agreed with the ADLV that access to the information would also benefit road safety, help them to remind drivers about compliance issues and to raise awareness of employee fraud risks.

Commenting on the survey, Kevin Curtis the ADLV’s Technical Director added, “This survey was conducted by our member companies over the last few months and reflects the views of 100 senior UK Haulage managers – many of whom come from fleets of over 100 vehicles. Quite simply, it highlights a significant demand for change. This data needs to be available, whether its used to improve compliance, training, licence administration or more broadly to increase road safety. We have forwarded the respondents’ views to the DVLA and are optimistic that they will look sympathetically upon our call to action.”

Kevin Curtis Technical Director ADLV

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